After an order is processed, the Site Coordinator is responsible for reviewing, inventorying, and securing assessment materials. Prompt review helps identify any issues early and supports a smooth testing experience. 

Online User Codes 
The Site Coordinator will receive an email notification when online user codes are available in the Client Services Center (CSC). Once user codes are available, review the order details carefully. Confirm that the following information is accurate: test titles, quantities, test types (pre-test or post-test), and education level (secondary or postsecondary). 

If any discrepancies are identified, contact NOCTI right away so the issue can be resolved before testing begins. Reviewing information early can help prevent delays, additional fees, or scheduling concerns.  

Online Skill-Based Performance Assessments 
For orders that include both online knowledge-based written and skill-based performance assessments,  skill-based performance materials are typically delivered approximately two weeks before the scheduled post-test date. 

When materials arrive, inventory the shipment right away. A complete shipment may include: 
  • Skill-Based Performance Assessment Booklets, one per test taker  
  • Evaluator Guides (one for every five skill-based performance tests ordered per test title, with additional guides available for an extra cost) 
  • Supplemental books or media (if applicable)  
  • Instructions for Skill-Based Performance Assessment Evaluators  
If materials are missing or incorrect, contact NOCTI as soon as possible. 
 
Paper/Pencil Assessments 
Paper/pencil assessment materials are shipped directly to the Site Coordinator. When materials arrive,  review and inventory the shipment right away.   

Confirm that: 
  • Test titles and codes match the order  
  • Quantities of booklets and answer sheets match the packing slip  
  • All required materials are included  
If anything is missing or incorrect, contact NOCTI right away so the issue can be resolved before test day. 

A standard shipment may include: 
  • Knowledge-based written and/or skill-based performance assessment booklet (one for each test taker) 
  • Evaluator Guides (one for every five skill-based performance tests ordered per test title, with additional guides available for an extra cost) 
  • Supplemental materials (if applicable)  
  • Demographic Sheet-Individual (one for each test taker) 
  • Demographic Sheet-Special Populations (one for each order to be completed by the Coordinator) 
  • Proctor/Evaluator Instructions  
  • Answer Sheets (one for each test taker) 
  • Coordinator Cover Sheets  
  • Attendance Rosters 
Securing Assessment Materials 
Once received, assessment materials must be kept secure at all times. This includes both paper/pencil materials and online user codes. 

Site Coordinators should: 
  • Store paper/pencil materials in a locked, secure location. 
  • Limit access to authorized personnel only, such as approved Co-coordinators.  
  • Restrict access to online user codes by limiting CSC access and controlling any printed materials.  
  • Treat login credentials and user codes as secure testing materials. 
  • Avoid sharing login credentials or user codes with unauthorized individuals.   
To provide access to additional administrative staff, submit a Co-coordinator Request. This ensures proper permission while maintaining test security requirements. Instructors are not permitted to access the CSC. 

Report any unauthorized access to assessment materials, user codes, or the testing system to NOCTI immediately.