After an order is processed, the
Site Coordinator is responsible
for reviewing, inventorying, and
securing assessment materials. Prompt review
helps identify any issues early and
supports a smooth testing
experience.
Online User Codes
The Site Coordinator will receive an email notification when online user codes are available in the Client Services Center (CSC). Once user codes are available, review the order details carefully. Confirm that the following information is accurate: test titles, quantities, test types (pre-test or post-test), and education level (secondary or postsecondary).
The Site Coordinator will receive an email notification when online user codes are available in the Client Services Center (CSC). Once user codes are available, review the order details carefully. Confirm that the following information is accurate: test titles, quantities, test types (pre-test or post-test), and education level (secondary or postsecondary).
If any discrepancies are identified,
contact NOCTI right
away so the issue can
be resolved before testing
begins. Reviewing
information early can help prevent delays,
additional fees,
or scheduling concerns.
Online Skill-Based Performance
Assessments
Please note: “Online” refers to how evaluators enter and submit ratings for the assessment. Physical skill-based performance assessment materials are still shipped to the testing site.
When materials arrive,
inventory the shipment
right away. A complete
shipment may include:
- Skill-Based Performance Assessment
Booklets, one per test
taker
- Evaluator Guides (one for every five
skill-based performance tests ordered
per test title,
with additional guides available
for an extra cost)
- Supplemental books or media (if
applicable)
- Instructions
for Skill-Based Performance Assessment
Evaluators
If materials are missing or
incorrect, contact NOCTI as soon as
possible.
Paper/Pencil
Assessments
Paper/pencil assessment materials
are shipped directly to the Site Coordinator.
When materials arrive, review and
inventory the shipment right
away.
Confirm that:
- Test titles and codes
match the order
- Quantities of booklets and answer
sheets match the packing
slip
- All required materials are
included
If anything is missing or incorrect,
contact NOCTI right away so the
issue can be
resolved before test day.
A standard
shipment may include:
- Knowledge-based written and/or skill-based
performance assessment booklet (one
for each test taker)
- Evaluator Guides (one for every
five skill-based performance tests
ordered per test title, with
additional guides available for an
extra cost)
- Supplemental materials (if
applicable)
- Demographic Sheet-Individual (one for
each test taker)
- Demographic Sheet-Special Populations (one
for each order to be
completed by the Coordinator)
- Proctor/Evaluator
Instructions
- Answer Sheets (one for each test
taker)
- Coordinator Cover Sheets
- Attendance Rosters
Securing Assessment
Materials
Once received, assessment
materials must be kept secure at all
times. This includes
both paper/pencil materials and online
user codes.
Site Coordinators
should:
- Store paper/pencil materials in a
locked, secure location. Do not open secure test materials more than 4 weeks before your scheduled test administration date.
- Limit access to authorized
personnel only, such as
approved Co-coordinators.
- Restrict access to online user codes by
limiting CSC access and controlling
any printed materials.
- Treat login credentials and user codes as
secure testing materials.
- Avoid sharing login credentials or user
codes with unauthorized
individuals.
To provide access
to additional administrative
staff, submit a Co-coordinator
Request. This ensures
proper permissions while maintaining test
security requirements. Instructors are
not permitted to access
the CSC.
Report any unauthorized access
to assessment materials, user
codes, or the testing system to
NOCTI immediately.