The Manage Groups feature allows Coordinators to organize test takers for score reporting and teacher access. 
 
By default, score reports are organized by the date the test was administered. For tests completed over multiple sessions, the report defaults to the date the test was first started. Creating groups gives sites more control over how test takers appear on score reports. Groups should be created before user codes are released to help ensure accurate reporting and easier score management.  
 
Why Create Groups 
Groups can be used to: 
  • Connect test takers to teachers so teachers can access score reports 
  • Separate classes such as morning and afternoon sessions  
  • Organize tests administered across multiple dates  
  • Calculate group averages more efficiently 
  • Display test takers on score reports in a way that fits site needs  
Note: Teachers must be added through the Manage Teachers feature before they can be linked to groups. Groups can be created once user codes are available in the Client Services Center. 
 
Create a New Group 
  1. Click Create New Group.  
  2. Enter a group name. This field is required.
  3. Enter a Description, if desired.  
  4. If teachers have been added through Manage Teachers, select the appropriate teacher from the Select a Teacher dropdown.  
  5. Choose the test for the group from the Select a Test dropdown.  
  6. Click Save to finalize the group. 
Edit or Delete Groups 
  • Groups may be edited using the Edit button until user codes have been released. Once scoring has been released for a group, the group can no longer be edited.  
  • Groups may be deleted only if scoring has not been released. 
Search for Groups 
Use the Search feature to quickly find a group by entering: 
  • Group name  
  • Test title  
  • Teacher name  
  • A word from the group description 
Important Notes and Guidelines 
  • Groups cannot be created until user codes are available in the Client Services Center.  
  • User codes can only be grouped within a single test code. Different test codes cannot be combined in one group.  
  • Groups cannot combine education levels, such as secondary and postsecondary.  
  • Groups cannot combine test types, such as pre-tests and post-tests. Avoid placing the same test taker into the same group more than once. For example, multiple pre-tests or retakes should be grouped separately.  
  • Groups expire at the end of the school year on June 30 and must be recreated for the following school year. 
Watch this video to learn how to create groups and release user codes!