The Area Test Center Site Coordinator serves as NOCTI’s primary liaison and is responsible for ensuring the effective and secure administration of all assessments at the center. The Site Coordinator works collaboratively with site administration, proctors, evaluators, test takers, and NOCTI to deliver a smooth and successful assessment program.

Key responsibilities include:


Oversee Test Administration 
  • Lead and manage the overall assessment program at the site. 
  • Serve as the central point of communication between NOCTI, proctors/evaluators, test takers, and site administration. 
  • Ensure assessments are delivered accurately, securely, and on schedule. 
Order Test Materials 
  • Order all necessary assessment materials and supplies in a timely manner. 
  • Verify materials upon receipt and ensure they are securely stored until administration. 
Maintain Security 
  • Safeguard all assessment materials and ensure they remain secure until administration. 
  • Follow all procedures outlined in the NOCTI Security Policy. 
  • Take proactive steps to prevent unauthorized access and report any irregularities immediately. 
Select Proctors and Evaluators 
Knowledge-Based Written Assessment Proctors  
Proctors do not need to be experts in a specific technical area, but should be: 
  • Knowledgeable in administering objective-type assessments 
  • Detail-oriented and able to monitor groups effectively 
  • Able to clearly read and communicate directions  
Skill-Based Performance Assessment Evaluators 
Well-trained evaluators, using consistent rating criteria, support reliable and accurate scoring. Evaluators must be third-party individuals and must be selected when identifying evaluators and may include: 
  • Advisory committee members trained or working in the occupation  
  • Private contractors and local business professionals in the field  
  • Military personnel trained and working in the occupation  
  • Qualified staff working in the occupation (e.g., school nurse, maintenance staff) 
Skill-based performance test evaluators should be subject matter experts and available for both training and scheduled test sessions. Each evaluator should be: 
  • Knowledgeable in the occupation being assessed 
  • Able to evaluate test taker performance objectively 
  • Capable of setting up the required machines, equipment, and supplies as directed 
  • Able to follow evaluation procedures accurately  
  • Experienced in skill-based performance assessment administration  
Train Proctors and Evaluators 
All proctors and evaluators must complete training before assessment administration. Training supports consistency, security, and accuracy in both administration and evaluation. 
 
For more details and supporting materials, please refer to the Proctor Resources and Evaluator Resources articles.  
 
Manage Test Taker Ratios 
Knowledge-Based Written Assessments: 
  • One proctor may monitor up to 25 test takers per room. 
  • Test Takers should be spaced appropriately to maintain assessment security. 
  • Online assessments must be proctored, with onsite technical support available. 
  • Multiple assessments may be administered at the same time and location, if appropriate  
  • Online testing capacity may be limited by available computer stations. 
Skill-Based Performance Assessments: 
  • One evaluator can typically observe 4 to 6 test takers, depending on assessment complexity and facility size. 
  • Site Coordinators should work with evaluators to determine appropriate ratios that support accuracy and security. 
Approve Test Sites and Labs 
  • Ensure all testing locations and labs are appropriate and equipped with required materials, equipment, and supplies. 
  • Confirm facilities support both knowledge-based written and skill-based performance assessments. 
Prepare for Score Processing 
  • Verify completeness and accuracy of answer sheets for paper/pencil testing before submission. 
  • Ensure performance ratings are accurately entered into the online system for performance assessments. 
  • Release user codes only when all online assessments are finalized and ready for official score processing. 
  • Inaccurate or incomplete submissions may delay scoring and could result in additional service fees. 
Distribute Score Information 
  • Share test takers scores, certificates, and related materials promptly and securely. 
  • Communicate results with stakeholders as appropriate. 
Maintain Assessment Records 
  • Keep detailed records for each assessment session, including: 
  • Test takers lists 
  • Performance evaluation worksheets 
  • Supplemental materials used 
  • Score reports